SONOMA COUNTY LIBRARY COMMISSION
AGENDA
APRIL 7, 2004

6:30 p.m.


LOCATION:
Santa Rosa Central Library
Board Room (Mezzanine Level)
Third and E Streets, Santa Rosa


Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CONVENING


2. ANNOUNCEMENTS AND INTRODUCTIONS
2.1 New Library Commissioner:
Dr. Margaret F. Lynch, representing the 5th Supervisorial District

3. APPROVAL OF THE MINUTES
3.1 Minutes of the regular meeting of February 4, 2004 (Attachment)


4. CORRESPONDENCE
Communications, which require no immediate action by the Commission (Attachment)
4.1 Copy of letter to Library Director dated January 28, 2004


5. PUBLIC APPEARANCES

An opportunity for members of the public to address the Commission


6. ACTION ITEMS BY RESOLUTION

6.1 Resolution to grant permission to hold an agency shop election (Attachment)
Review and action
Recommended action: Adopt the resolution

6.2 Resolution naming the new Petaluma Regional Library Friends bookstore “Dorothy’s
Place: The Friends Bookstore” (Attachment)
Review and action
Recommended action: Adopt the resolution


7. ACTION ITEMS BY MOTION

7.1 Claims of $7,000 or more, which require Commission approval
A. Gateway 2000 $17,737.50
20 Computers – Replacement of staff computers

B. City of Santa Rosa $42,000.00
Building maintenance and improvements. Contract, yearly payment
in-lieu of debt service

7.2 Director's report for February & March 2004 (Attachment)
Review and action
Recommended action: Acknowledge the report

7.3 Election of officers (Attachment)
Nominations and election of Commission Chair and Vice-Chair

7.4 FY 2004-05 revised preliminary budget (Attachment)
Review and action
Recommended action: Approve the revised preliminary budget

7.5 Construction progress payments to the City of Petaluma (Attachment)
Review and action
Recommended action: Approve the proposal

7.6 Proposal to conduct FY 2003-04 library audit (Attachment)
Review and action
Recommended action: Accept proposal by Pisenti & Brinker to conduct the Library’s financial audit for the fiscal year 2003-04

7.7 Annual review of Internet policies (Attachment)
Review and action
Recommended action: Acknowledge the report


8. LIBRARY ADVISORY BOARDS APPOINTMENTS AND REAPPOINTMENTS
(Attachment)

A. Guerneville Library Advisory Board
Vacancy - Unexpired term ending June 30, 2004

B. Santa Rosa Libraries Advisory Board
Vacancy - Unexpired term ending June 30, 2006

C. Sonoma Valley Library Advisory Board
1. Vacancy - Unexpired term ending June 30, 2005
2. Vacancy - Unexpired term ending June 30, 2006

9. DISCUSSION ITEMS
An opportunity for Members of the Commission, and the Library Director to discuss issues.

9.1 Claims Paid Subsequent to February 4, 2004 (Attachment)
Report on Claims of $2,000 or more, and certain Trust Fund Claims, and Journal
Vouchers, paid subsequent to February 4, 2004.

9.2 Application for filing of late government claim. Matter: Personal injury on 03/01/03 at the Sonoma Valley Regional Library (Attachment)
Review and discussion

9.3 Petaluma Regional Library
Review and discussion: Forum Room expansion project.

9.4 Sonoma Valley Regional Library
Review and discussion: Recarpeting and reorganization project.

9.5 New Library Facility Leadership Committees
Review and discussion.
A. Santa Rosa Southwest Region Committee.
B. Sebastopol / West County Region Committee
C. Sonoma Valley Regional Committee
9.6 Strategic Plan Oversight Committee
Interim report and discussion

9.7 Fund Development Office
Report and discussion

9.8 Legislation and California Library Association Legislative Day
Report and discussion


10. DIRECTOR'S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

10.1 Revenue and Expenditure Report - Fiscal Year 2003-2004 (Attachment)

10.2 All-staff development day, March 12, 2004 (Attachment)

10.3 Cloverdale Regional Library landscape maintenance

10.4 35¢ look-up fee elimination impact

10.5 Leonard Sadowsky bequest


11. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for Members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.


12. DATE AND TIME OF NEXT MEETINGS

REGULAR MEETING
Date: Wednesday, May 5, 2004
Meeting: Regular Meeting
Time: 7:00 p.m.
Location: Santa Rosa Central Library Board Room

13. ADJOURNMENT
By motion.


Agenda support materials are available in the Library Administration Office, Third and E Streets,
Santa Rosa, after 3:30 p.m. on Thursday, April 1, 2004.