SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MEETING
July 7, 2004
7:00 p.m.


LOCATION: Santa Rosa Central Library
Board Room (Second Floor)
Third and E Streets, Santa Rosa


Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CONVENING

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the special meeting of May 24, 2004 (Attachment)
Minutes of the regular meeting of June 2, 2004 (Attachment)
Minutes of the special meeting of June 7, 2004 (Attachment)
Minutes of the special meeting of June 22, 2004 (Attachment)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEMS BY MOTION

6.1 Request to enable staff preparation for the Dynix to Horizon automation system transition by closing each regional library for one day for group training between August 23 and September 24, 2004 (Attachment)
Review and action
Recommended action: Approve the closures request

6.2 Director's report for June 2004 (Attachment)
Review and action
Recommended action: Acknowledge the report

6.3 Claims of $7,000 or more which require Commission approval (Attachment)

Airco Commercial - $11,211.00 – Annex Boiler Replacement
Advent - $7,151.60 – Carrells, etc., for Sonoma Branch
ITeam Resources, Inc. - $56,462.96 – Print Vend Stations
Advent - $13,580.30 – Carrells & chairs for Sebastopol Branch
CDW Government, Inc. - $14,394.04 – 9 LaserJet printers
ID Systems - $9,478.00 – Wand Reactivators

7. LIBRARY ADVISORY BOARDS

7.1 Membership application form—discuss draft form (Attachment)

Appointments and Reappointments (Attachment)
7.2 Guerneville Library Advisory Board
Reappointment – Term ending June 30, 2008

7.3 Sonoma Valley Library Advisory Board
Vacancy - Unexpired term ending June 30, 2005
Vacancy - Unexpired term ending June 30, 2006
Vacancy – Unexpired term ending June 30, 2008

8. DISCUSSION ITEMS
An opportunity for Members of the Commission, and the Library Director to discuss specific topics
8.1 Claims Paid Subsequent to June 2, 2004 (Attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to June 2nd.

8.2 Revenue and Expenditure Report - Fiscal Year 2003-2004 (Attachment)

8.3 New Library Facility Leadership Committees
Review and discussion
a. Santa Rosa Southwest Region Committee
b. Sebastopol / West County Region Committee
c. Sonoma Valley Region Committee

8.4 Guerneville Regional Library
Review and discussion

8.5 Petaluma Regional Library
Review and discussion

8.6 Sonoma Valley Regional Library
Review and discussion

9. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for Members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.


10. DATE AND TIME OF NEXT MEETING

REGULAR MEETING
Day: TUESDAY
Date: August 3, 2004
Time: 7:00 p.m.
Location: Santa Rosa Central Library Board Room

11. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Wednesday, June 30, 2004.