SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MONTHLY MEETING
Tuesday
August 3, 2004
7:00 p.m.

LOCATION: Santa Rosa Central Library
Board Room (Second Floor)
Third and E Streets, Santa Rosa

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CONVENING

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of July 7, 2004 (Attachment)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEMS BY RESOLUTION

6.1 Resolution Requesting Fund Transfer 2004-05 (Attachment)
Request for line of credit for Fiscal Year 2004-05
Review and action
Recommended action: Adopt the resolution

6.2 Management and Confidential Library Employee Benefits (Attachment)
Resolution adopting management and confidential Library employee benefits for Fiscal Year 2004-05
Review and action
Recommended action: Adopt the resolution

7. ACTION ITEMS BY MOTION

7.1 Claims of $7,000 or more which require Commission approval (Attachment)

7.2 Sonoma County Library Proposed Budget FY 2004-05 (Attachment)
Technical adjustments to proposed budget
Review and action
Recommended action: Approve the technical adjustments

7.3 Facilities Master Plan implementation step: Santa Rosa Southwest site potentiality assessment (Attachment)
Request to develop a community participation process and site utilization concepts in partnership with the City of Santa Rosa
Review and action:
Recommended action: Authorize Library Director to engage the professional services of Group 4 Architecture, Research and Planning to develop a community participation process and site utilization concepts in an amount not to exceed $50,000

7.4 Strategic Plan Oversight Committee vacancies (Attachment)
Review and action
Recommended action:
1. Chair to fill one Commissioner vacancy
2. Authorize Library Director to fill one management-level vacancy

7.5 Management Assessment Review Committee II report, continued from June 2, 2004 meeting (Attachment)
Review and action
Recommended action: Acknowledge the report

7.6 Director's report for July 2004 (Attachment)
Review and action
Recommended action: Acknowledge the report

8. LIBRARY ADVISORY BOARDS
Appointments and Reappointments (Attachment)

A. Sonoma Valley Library Advisory Board
Vacancy - Unexpired term ending June 30, 2005
Vacancy - Unexpired term ending June 30, 2006

B. Windsor Library Advisory Board
Vacancy – Unexpired term ending June 30, 2004

9. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

9.1 Revenue and Expenditure Report - Fiscal Year 2004-2005 (Attachment)

9.2 Claims Paid Subsequent to July 7, 2004 (Attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to July 7, 2004

9.3 Library’s collection agency, Unique Management, Inc. (Attachment)

9.4 Technical Services Manager report on Connectivity Council and the Dynix, Inc. international conference (Attachment)

9.5 End-of-year statistics for FY 2003-04 (Attachment)

9.6 New Library Facility Leadership Committees
a. Santa Rosa Southwest Region Committee
b. Sebastopol / West County Region Committee
c. Sonoma Valley Region Committee

9.7 Petaluma Regional Library

9.8 New State Librarian of California appointed

9.9 Status of Amigos de la biblioteca del condado de Sonoma

9.10 Frequency of reports: committees, functions, projects

10. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

10.1 Strategic Plan Oversight Committee meeting, August 26th, 9:00 a.m.

10.2 2003-04 Grand Jury report

11. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

12. DATE AND TIME OF NEXT MEETING

REGULAR MEETING
Day: Wednesday
Date: September 1, 2004
Time: 7:00 p.m.
Location: Santa Rosa Central Library Board Room

13. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Wednesday, July 28, 2004.