SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MONTHLY MEETING

Wednesday
September 1, 2004
7:00 p.m.

LOCATION: Santa Rosa Central Library
Board Room (Second Floor)
Third and E Streets, Santa Rosa

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CONVENING

2. ANNOUNCEMENTS AND INTRODUCTIONS


3. APPROVAL OF MINUTES
Minutes of the regular meeting of August 3, 2004 (Attachment)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEM BY RESOLUTION
6.1 Resolution commending Norma Kennemer for her 20 years of service on the occasion of her retirement (Attachment)
Review and action
Recommended action: Adopt the resolution

7. ACTION ITEMS BY MOTION
7.1 Claims of $7,000 or more which require Commission approval (Attachment)

ADW Government, Inc., - $10,436.30 – Novell server upgrade

7.2 Director's report for August 2004 (Attachment)
Review and action
Recommended action: Acknowledge the report

8. LIBRARY ADVISORY BOARDS
8.1 Appointments and Reappointments (Attachment)

I. Guerneville Library Advisory Board
New term ending June 30, 2008. Posted and ready for reappointment or appointment

II. Windsor Library Advisory Board
Vacancy—unexpired term ending June 30, 2005. Posted and ready for appointment

III. Announcement only. 14 positions are eligible to be filled at the October 6, 2004, Library Commission meeting

9. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

9.1 Revenue and Expenditure Report - Fiscal Year 2004-2005 (Attachment)

9.2 Claims Paid Subsequent to August 3, 2004 (Attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to August 3, 2004

9.3 Fiscal year 2003-04 annual report (Attachment)

9.4 Forum room policy report

9.5 $.35 look-up fee status report

9.6 New Library Facility Leadership Committees reports
   a. Santa Rosa Southwest Region Committee
   b. Sebastopol / West County Region Committee
   c. Sonoma Valley Region Committee

9.7 Petaluma Regional Library report

9.8 Fund Development Office Committee report

9.9 Frequency of reports: committees, functions, projects

9.10 Bylaws and rules of order (Attachment)

9.11 California Association of Library Trustees & Commissioners (CALTAC) workshop at Cerritos Public Library

9.12 North Bay Cooperative Library System Advisory Board meeting report

10. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

10.1 Fiscal year 2004-05 budget (Attachment)

10.2 Legislation

10.3 Overdue fine increase implementation

10.4 Dynix to Horizon staff training implementation

10.5 Statistics collection terminology

10.6 Collection agency terminology

10.7 Library Facilities Master Plan methodology (Attachment)

10.8 Library Foundation update

11. COMMISSION MEMBER INFORMATION ITEMS

An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

12. DATE AND TIME OF NEXT MEETING

REGULAR MEETING
Day: Wednesday
Date: October 6, 2004
Time: 6:30 p.m.
Convene public session for special event:
Annual employee recognition ceremony
Location: Santa Rosa Central Library Forum Room
Following event: Adjourn to Board Room, 2nd floor

13. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Wednesday, July 28, 2004.