SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MONTHLY MEETING

Wednesday
April 6, 2005
6:00 p.m.

LOCATION: Rincon Valley Regional Library
Forum Room
6959 Montecito Boulevard
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the special meeting of January 19, 2005, the regular meeting of February 9, 2005, and the regular meeting of March 2, 2005
(Background memo & attachments)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

4.1 Letters from and to Floyd and Janice Herald

4.2 Letter from Ann Hancock, Climate Protection Campaign

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

6.1 Claims of $2,000 or more paid subsequent to March 2, 2005
(Background memo & attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to March 2, 2005

6.2 2004-05 fiscal year-to-date revenue and expenditure report
(Background memo & attachment)

6.3 New facility planning reports
a. Santa Rosa Southwest Region
1. City/Library joint discussion series advisory board report
2. New Library Facility Leadership Committee report

b. Sebastopol / West County Region
New Library Facility Leadership Committee report

c. Sonoma Valley Region
New Library Facility Leadership Committee report

d. Windsor Region
New Library Facility Leadership Committee report

6.4 Guerneville Regional Library capital improvement projects

6.5 Petaluma Regional Library capital improvement project

7. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo)

7.1 Unexpired term ending June 30, 2006
Guerneville Library Advisory Board
Posted and ready for appointment

7.2 Unexpired term ending June 30, 2006
Petaluma Library Advisory Board
Announcement only

7.3 Unexpired term ending June 30, 2005
Windsor Library Advisory Board
Announcement only

8. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

8.1 California Library Association Library Legislative Day, April 20, 2005

8.2 2004 donations summary report
(Background memo & attachment)

8.3 Library Technician II & III salary range report
(Background memo)

9. ACTION ITEMS BY MOTION
NOTICE: The items in this section will be taken up starting at 7:00 p.m.

9.1 Fiscal year 2005-06 preliminary budget
(Background memo & attachments)
Review and action
Recommended action: Approve the preliminary budget

9.2 Library Administration reorganization structure
(Background memo & attachments)
Review and action
Recommended action: Consider the various structures and identify next steps

9.3 Claims of $7,000 or more which require Commission approval
(Background memo & attachments)
Review and action
Recommended action: Approve the claims

9.4 Fund development program leadership alliance
(Background memo)
Review and action
Recommended action: Approve forming a leader-to-leader committee

9.5 Director's report for March 2005
(Background memo & attachment)
Review and action
Recommended action: Acknowledge the report

10. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

11. DATE AND TIME OF NEXT MEETINGS

11.1 LIBRARY DIRECTOR ANNUAL EVALUATION
Public employee performance evaluation (Calif. Govt. Code 54957)
Set date and time

11.2 REGULAR MEETING

Day: Wednesday
Date: May 4, 2005
Time: 7:00 p.m.
Location: Santa Rosa Central Library
3rd & E Streets
Santa Rosa, CA

12. CLOSED SESSION

12.1 Conference with agency labor negotiator (Calif. Govt. Code 54957.6)
Agency negotiator: Molly McDermott
Employee organization: SEIU Local 707

13. OPEN SESSION
Report on Closed Session

14. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Thursday, March 31, 2005.