SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MONTHLY MEETING

Wednesday
May 4, 2005

7:00 p.m.

LOCATION: Rincon Valley Regional Library
Forum Room
6959 Montecito Boulevard
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission.

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of March 2, 2005 (continued); the regular meeting of April 6, 2005; the special meeting of April 15, 2005; and the special meeting of April 26, 2005
(Background memo & attachments)

4. CORRESPONDENCE
Communications which require no immediate action by the Commission

4.1 Letters from and to Barbara Le Mieux

4.2 Letter of support for Susan Hildreth, State Librarian

4.3 Letter from Al Thomas, AARP Local Coordinator

4.4 Letters from and to Annie Acker

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEMS BY MOTION

6.1 Library Administration reorganization structure (continued)
(Background memo & attachments)
Review and action
Recommended action: Narrow the number of proposals being considered

6.2 Claims of $7,000 or more which require Commission approval
(Background memo & attachments)
Review and action
Claim #1: Dynix in the amount of $12,834.44
Claim #2: Community Media Center of Santa Rosa in the amount of $11,628.00
Claim #3: Cenic in the amount of $17,801.00
Recommended action: Approve the claims

6.3 Travel reimbursement for job candidates
(Background memo & attachments)
Review and action
Recommended action: Approve the reimbursement change

6.4 Director's report for April 2005
(Background memo & attachment)
Review and action
Recommended action: Acknowledge the report

7. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

7.1 Claims of $2,000 or more paid subsequent to April 06, 2005
(Background memo & attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to April 06, 2005

7.2 Proposed change of opening time report

7.3 New facility planning reports

 a. Tour of San Jose Public Library branches—announcements

 b. Santa Rosa Southwest Region
     1. City/Library joint discussion series advisory board report
     2. New Library Facility Leadership Committee report

 c. Sebastopol / West County Region
 New Library Facility Leadership Committee report

 d. Sonoma Valley Region
 New Library Facility Leadership Committee report

 e. Windsor Region
 New Library Facility Leadership Committee report

7.4 Guerneville Regional Library capital improvement projects report

7.5 Petaluma Regional Library capital improvement project report

7.6 Materials ordering status report

7.7 Change of Internet service provider and upgrade of the telecommunications
network report

7.8 Climate Protection Campaign request for billing information report

7.9 2004-05 fiscal year-to-date revenue and expenditure report
(Background memo & attachment)

7.10 Fiscal year 2004-05 budget: third quarter report
(Background memo and attachments)

7.11 Fund Development Office Committee meeting agenda

8. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo)

8.1 Vacancy. Unexpired term ending June 30, 2006
Guerneville Library Advisory Board
Posted and ready for appointment. (Margaret Raymond resignation)

8.2 Vacancy. Unexpired term ending June 30, 2006
Petaluma Library Advisory Board
Posted and ready for appointment. (Marliese Tellander resignation)

8.3 Vacancy. Unexpired term ending June 30, 2005
Windsor Library Advisory Board
Announcement only. (Ray Goepfrich resignation)

9. DIRECTOR’S INFORMATION ITEMS
An opportunity for the Director to share information, with no action to be taken.

9.1 Legislation

9.2 Catalog / Internet user guide

10. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

11. DATE AND TIME OF NEXT MEETINGS

11.1 TOUR OF BODEGA BAY ELEMENTARY SCHOOL

Day: Thursday
Date: May 05, 2005
Time: 2:30 p.m. to approximately 3:30 p.m.
Location: 1200 Canon Street, Bodega Bay, CA
Agenda: Tour given by Superintendent at the Shoreline Unified School District, Dr. Stephen Rosenthal

11.2 TOUR OF SAN JOSE PUBLIC LIBRARY BRANCHES

Day: Monday
Date: May 16, 2005
Time: 7:30 a.m. to approximately 6:00 p.m.
Location: Depart by bus from
Sonoma County Fairgrounds, Santa Rosa
Travel to San Jose
Return to Fairgrounds, Santa Rosa
Agenda: Tour of San Jose Public Library branches

11.3 SPECIAL COMMISSION MEETING

Day: Tuesday
Date: May 10, 2005
Time: 9:00 a.m.
Location: Santa Rosa Central Library
Board Room
3rd & E Street
Santa Rosa, CA
Agenda: Public employee annual performance evaluation (Government code 54957)
Title: Library Director

11.4 REGULAR MEETING

Day: Wednesday
Date: June 1, 2005
Time: 7:00 p.m.
Location: Santa Rosa Central Library
Board Room
3rd & E Streets
Santa Rosa, CA

12. CLOSED SESSION

12.1 Conference with agency labor negotiator (Calif. Govt. Code 54957.6)
Agency negotiator: Molly McDermott
Employee organization: SEIU Local 707

13. OPEN SESSION
Report on Closed Session

14. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on Thursday, April 28, 2005.