SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MEETING

Wednesday
October 5, 2005
6:30 p.m.

Location: Central Library
Forum Room, 1st Floor (6:30) and Board Room, 2nd Floor (7:30)
Third & E Streets
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission.

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

EMPLOYEE SERVICE AWARDS PRESENTATION
Forum Room – 6:30

1. CALL TO ORDER – 7:30 p.m. Board Room

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of September 7, 2005
(Background memo & attachments)

4. CORRESPONDENCE
Letter from the Council on Aging – Lorraine Jordan

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. PRESENTATION
Report on Youth Services
By Susan Coffman, Youth Services Coordinator

7. ACTION ITEMS BY RESOLUTION
7.1 Resolution Adopting and Authorizing Execution of the Tentative
Agreements for Memorandum of Understanding
With SEIU, Local 707, AFL-CIO, CLC – 7/1/05 – 6/30/07
(Background & attachments)
Review and action
Recommended action: Adopt the resolution

8. ACTION ITEMS BY MOTION

8.1 Claims of $7,000 or more, which require Commission approval
(Background memo & attachments)
Review and action
Recommended action: Approve the claims

Claim #1 North Bay Cooperative Library System, $25,793.72, Gale Databases purchases:
9/01/05 – 8/31/05 – Literature Resource Center – Twaynes & Scribners

8.2 Budgetary Adjustment to the Library operating fund
(Background memo and attachment)
Review and action
Recommend action: Approve the recommended motion

8.3 Revision of public service hours effective, January 3, 2006
(Background memo and attachment)
Review and action
Recommended action: Approve the motion

8.4 Revision of policy for “Moving/Relocation Expense for Appointed Library Director.”
(Background memo and attachment)
Review and action
Recommend action: Approve the policy

8.5 Director’s report for September 2005
(Background memo and attachment)
Review and action
Recommend action: Acknowledge the report

9. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

9.1 Claims of $2,000 or more paid subsequent to September 7, 2005
(Background memo & attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to September 7, 2005

9.2 2004-05 revenue and expenditure report
(Background memo & attachment)

9.3 Library Administration reorganization structure

9.4 Library Director recruitment update

9.5 New facility planning reports

1. Santa Rosa Southwest Region
2. Sebastopol / West County Region
3. Sonoma Valley Region
4. Windsor Region

9.6 Commission/Administration Division of Labor and Communications
(Report from Ad-hoc Committee)

10. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo)

VACANCIES

10.1 Unexpired term ending June 30, 2007. Posted and ready for appointment.
a. Windsor Library Advisory Board (Judy King resignation)

NEW TERMS
10.2 New four-year term ending June 30, 2009. Posted and ready for appointment.
a. Healdsburg Library Advisory Board
1. 4-year term. No incumbent (Gloria Hersch leaving the board)

11. DIRECTOR’S INFORMATION ITEMS

a) “The ABCs of Open Government Laws”, by the Institute for Local Government
b) Earthquake preparedness

12. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

13. DATE AND TIME OF NEXT MEETING
13.1 REGULAR MEETING
Day: Wednesday
Date: November 2, 2005
Time: 7:00 p.m.
Location: Santa Rosa Central Library Board Room
Following event: 3rd & E Streets
Santa Rosa, CA

14. CLOSED SESSION
14.1 Consideration of appointment or employment of Library Director
(Calif. Govt. Code 54957)
Title: Library Director

15. OPEN SESSION
15.1 Report on Closed Session

16. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on, Thursday, September 29, 2005.