SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MEETING

Wednesday
January 4, 2006
7:00 p.m.

Location: Central Library, Board Room, 2nd Floor
Third & E Streets
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission.

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
Minutes of the regular meeting of December 7, 2005
(Background memo & attachments)

4. CORRESPONDENCE

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. PRESENTATION
6.1 Information on online resource costs.
(Background memo and attachment.)

7. ACTION ITEMS BY MOTION
7.1 Claims of $7,000 or more, which require Commission approval
(Background memo and attachments)

Claim #1: Gateway 2000 - $29,210.74 – twenty-two staff personal computers
Claim #2: Ad-Vantage Marketing, Inc., - $10,170.09 – Fund Development year-end appeal
Review and action
Recommended action: Authorize payment of the claims

7.2 Authorization to provide matching seed money (50/50) in the amount of $2,380 to the City of Sonoma to conduct site study of proposed 1.7-acre Maxwell Regional Park.
(Background memo)
Review and action
Recommended action: Authorize providing seed money

7.3 Authorization to accept proposal of Group 4 Architects in the amount of $4,760 to conduct site study of proposed 1.7-acre Maxwell Regional Park for a future Sonoma Valley Regional Library.
(Background memo and attachment)
Review and action
Recommended action: Approve the proposal

7.4 Director’s report for December 2005
(Background memo and attachment)
Review and action
Recommended action: Acknowledge the report

8. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

8.1 Claims of $2,000 or more paid subsequent to December 7, 2005
(Background memo & attachment)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to December 7, 2005

8.2 2005-06 revenue and expenditure report
(Background memo & attachment)

8.3 Budget timeline and proposed agenda for Special Budget Workshop scheduled for January 18, 2006
(Attachments)

8.4 Fund Development Office Report
(Background memo & attachment)
Peter Hunter will be available to answer any questions the Commission may have about the report.

8.5 New facility-planning reports
1. Santa Rosa Southwest Region
2. Sebastopol / West County Region
3. Sonoma Valley Region
4. Windsor Region

9. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo)

VACANCIES

9.1 Unexpired term ending June 30, 2008. Posted and ready for appointment
a. Santa Rosa Library Advisory Board (Lilia Perez-Delgado resignation)

NEW TERMS

9.2 New four-year term ending June 30, 2009. Posted and ready for appointment.
a. Healdsburg Library Advisory Board
1. 4-year term. No incumbent (Gloria Hersch leaving the board)

10. DIRECTOR’S INFORMATION ITEMS

11. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

12. DATE AND TIME OF NEXT MEETING
12.1 SPECIAL BUDGET WORKSHOP
Day: Wednesday
Date: January 18, 2006
Time: 9:00 A.M.
Location: Santa Rosa Central Library Board Room
Following event: 3rd & E Streets
Santa Rosa, CA

13. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on, Thursday, December 29, 2005.