SONOMA COUNTY LIBRARY COMMISSION

AGENDA
REGULAR MEETING

Wednesday
February 1, 2006
6:00 p.m.

Location: Central Library, Board Room, 2nd Floor
Third & E Streets
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
a. Minutes of the regular meeting of January 4, 2005
b. Minutes of the special budget workshop of January 18, 2006
(Background memo & attachments)

4. CORRESPONDENCE

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. ACTION ITEMS BY MOTION

6.1 Authorization to hire Library Communications Strategies to work with the Sonoma County Library staff to prepare a strategic communications plan to build community awareness and support for recommendations in the Facilities Master Plan.
(Background memo and attachment)
Review and action
Recommended action: Authorize the hiring of Library Communications Strategies

6.2 Authorize the Library Director to pay the invoice from Sally Brian in the amount of $7,500.
(Background memo and attachment)
Review and action
Recommended action: Authorize payment to Sally Brian

6.3 Claims of $7,000 or more, which require Commission approval
(Background memo and attachments) (Buff)

Claim #1: Airco Commercial Services, Inc., $10,865.00
Claim #2: SirsiDynix, $36,830.00
Review and action
Recommended action: Authorize payment of the claims

6.4 Director’s report for January 2006
(Background memo and attachment) (Tan)
Review and action
Recommended action: Acknowledge the report

7. DISCUSSION ITEMS
An opportunity for members of the Commission and the Library Director to discuss specific topics

7.1 Continue discussion of FY 2006-2007 Budget
a. Follow-up information
b. Draft FY 2006-2007
c. List of possible action items for March agenda

7.2 Update purchasing policy
(Background memo and attachments)

7.3 Claims of $2,000 or more paid subsequent to January 4, 2005
(Background memo & attachment) (Blue)
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to January 4, 2005

7.4 2005-06 revenue and expenditure report
(Background memo & attachment) (Green)

7.5 New facility-planning reports
1. Santa Rosa Southwest Region
2. Sebastopol / West County Region
3. Sonoma Valley Region
4. Windsor Region

8. LIBRARY ADVISORY BOARDS
Appointments and reappointments
(Background memo)

VACANCIES
8.1 Unexpired terms ending June 30, 2008.
a. Santa Rosa Library Advisory Board (Lilia Perez-Delgado resignation) Posted and ready for appointment
b. Sebastopol Library Advisory Board (M. Sherick resignation) – Posted only
NEW TERMS
8.2 New four-year term ending June 30, 2009.
a. Healdsburg Library Advisory Board
1. 4-year terms. No incumbent (Gloria Hersch leaving the board) - Posted and ready for appointment

8.3 New one-year term ending June 30, 2007.
a. Rohnert Park-Cotati Library Advisory Board – New youth member position - Posted only

9. DIRECTOR’S INFORMATION ITEMS

10. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

11. DATE AND TIME OF NEXT MEETING
11.1
Day: Wednesday
Date: March 1, 2006
Time: 9:00 A.M.
Location: Santa Rosa Central Library Board Room
Following event: 3rd & E Streets
Santa Rosa, CA

12. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on, Friday, January 27, 2006.