SONOMA COUNTY LIBRARY COMMISSION
AGENDA
REGULAR MEETING

Wednesday
March 1, 2006
7:00 p.m.

Location: Central Library, Board Room, 2nd Floor
Third & E Streets
Santa Rosa, CA

Members of the public wishing to speak to the Commission may do so under Public Appearances. If you wish to speak on an item under discussion by the Library Commission which appears on this agenda, you may do so upon receiving recognition by the Chairperson. Please state your name and address for the record before making your presentation, which will be limited to three minutes. All hearings are taped. Time limitations on public testimony may be extended at the discretion of the Library Commission

The Commission does not take action on items presented under Public Appearances during this meeting. You can request a response and one will be forwarded to you.

1. CALL TO ORDER

2. ANNOUNCEMENTS AND INTRODUCTIONS

3. APPROVAL OF MINUTES
3.1 Minutes of the regular meeting of February 1, 2006

4. CORRESPONDENCE

5. PUBLIC APPEARANCES
An opportunity for members of the public to address the Commission

6. CONSENT CALENDAR
6.1 Claims of $7,000 or more, which require Commission approval

6.2 Director’s report for February 2006

(Background memo and attachments)
These matters include financial and administrative actions that may be approved by a single majority vote. Any Commission member may remove an item from the Calendar.


7. ACTION ITEMS BY MOTION

7.1 Action to add and delete positions
(Background memo and attachments)
Review and action
Recommended action: Approve the addition and deletion of positions

7.2 Approval of preliminary budget
(Background memo and attachments)
Review and action
Recommended action: Approve preliminary budget

7.3 Update Purchasing Procedure Policy
(Background memo and attachment)
Review and action
Recommended action: Approve the updated purchasing procedures policy.

7.4 Authorization for Facilities Improvement Planning
(Background memo and attachment)
Review and action
Recommended action: Authorize the Library Director to execute an agreement with Page & Morris in an amount not to exceed $24,000. To assist the library in preparation of a Facilities Improvement Plan.

7.5 Election of officers (Attachment)
Nominations and election of Commission Chair and Vice Chair

8. DISCUSSION ITEMS

An opportunity for members of the Commission and the Library Director to discuss specific topics

8.1 Fund Development Committee Report (Attachment)
8.1a Miller Fund Policy – Resolution #787

8.2 New facility-planning reports
1. Santa Rosa Southwest Region
2. Sebastopol / West County Region
3. Sonoma Valley Region
4. Windsor Region

8.3 Financial Reports (Attachments)
Presented for the Commission’s review
8.3.1 Claims of $2,000 or more paid subsequent to February 1, 2006
Report on claims of $2,000 or more, and certain trust fund claims, and journal vouchers, paid subsequent to February 1, 2006

8.3.2 2005-06 revenue and expenditure report

9. LIBRARY ADVISORY BOARDS

Appointments and reappointments (Background memo)

VACANCIES

9.1 Unexpired terms ending June 30, 2008.
Sebastopol Library Advisory Board (M. Sherick resignation) – Posted and ready for appointment

NEW TERMS

9.2 New four-year term ending June 30, 2009.
Healdsburg Library Advisory Board - No incumbent (Gloria Hersch left the board) - Posted and ready for appointment

9.3 New one-year term ending June 30, 2007.
Rohnert Park-Cotati Library Advisory Board – New youth member position - Posted and ready for appointment

10. DIRECTOR’S INFORMATION ITEMS

Arranging a dinner or lunch with retired Library Director Trice and Commission.

11. COMMISSION MEMBER INFORMATION ITEMS
An opportunity for members of the Commission to present brief factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director.

12. DATE AND TIME OF NEXT MEETING

Day: Wednesday
Date: April 5, 2006
Time: 7:00 P.M.
Location: Santa Rosa Central Library Board Room
Third & E Streets, Santa Rosa, CA

13. ADJOURNMENT
By motion

Agenda support materials are available in the Library Administration Office, Third and E Streets, Santa Rosa, after 3:30 p.m. on, Thursday, February 23, 2006.