Software Application Portfolio (SB272)
Senate Bill 272 - California Public Records Act
Approved by California Governor Jerry Brown on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring state and most local government agencies to create a catalog of Enterprise Systems by July 1, 2016, with annual updates.
Enterprise System
An Enterprise System, as defined by Senate Bill 272, is a software application or computer system that collects, stores, exchanges, and analyzes information an agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public
- A system that serves as a 'system of record' or an original source of data within an agency
To read the text of Senate Bill 272:
California Legislative Information Site: Senate Bill 272
Requirements
Create a catalog of enterprise systems containing:
- Current system vendor
- Current system product
- System’s purpose
- Description of categories or types of data
- Department that is the prime custodian of the data
- Frequency that system data is collected
- Frequency that system data is updated
- To make the catalog publicly available upon request
- To post the catalog in a prominent location on the agency’s website
| # | Vendor | Product | Purpose | Type of Data | Primary Custodian | Data Collection Frequency | Data Update Frequency |
|---|---|---|---|---|---|---|---|
| 1 | SirsiDynix | Horizon | Enable standard library operations | Library user and library item information | SCL IT Staff | Daily | Daily |
| 2 | SirsiDynix | Horizon Information Portal | Public access to library services | Use statistics, library user saved lists | SCL IT Staff | Daily | Daily |
| 3 | SirsiDynix | Enterprise | Public access to library services | Library user saved lists | SCL IT Staff | Daily | Daily |
| 4 | SirsiDynix | BlueCloud Analytics | Reporting from Horizon system | Library item and library use information, personally identifiable user information not collected | SCL IT Staff | Daily | Daily |
| 5 | Solus | Library App | Public access to Library catalog and user account details from mobile devices | Mobile app usage statistics, but not at a personally identifiable level. | SCL IT Staff | Daily | Daily |
| 6 | Unique Management Services | MessageBee | Email, SMS, and Telephone notifications | Log of notifications | SCL IT Staff | Daily | Daily |
| 7 | Microsoft | Outlook 365 | SCL IT Staff | Daily | Daily | ||
| 8 | OCLC | EZproxy | Database access control | Remote website traffic log | SCL IT Staff | Daily | Daily | 9 | Today's Business Solutions | MyPC | Public PC Management | Log of library card numbers | SCL IT Staff | Daily | Daily |
| 10 | David Lightell | Sonoma County Library Help System | Technical support ticketing and inventory tracking | Computer inventory and support tickets | SCL IT Staff | Daily | Daily |
| 11 | Orangeboy | Savannah | Incident tracking and library user stats | Incident reports and library user statistics | SCL Communication Staff | Daily | Daily |
